Terms &Conditions

All Parents & Guardians of the Students attending Dance Training are Expected to Acknowledge and Respect all of
The Pegasus Dance Academy's Term's & Conditions. 

The Pegasus Dance Academy's academic year is divided into 3 terms, Autumn, Spring & Summer; each consisting of
approximately 12 weeks per term.

Fees & Invoicing

• An Enrolment Form & Medical Form must be completed for each Student for a place to be secured so that the correct billing can be issued,
• Termly fees are expected to be paid on time,
• Termly invoices cover the class fees only. Uniform, Examinations, Shows, Events or any other additional charges/costs are invoiced separately,
• A Termly fee is charged for each class that a student attends,
• Payment is requested Termly and Students are expected to attend all classes that they are enrolled in,
• Class fees are subject to change,
• All missed classes must be paid for and no refunds given if a student is absent,
• Students who are enrolled during the academic year will be issued an invoice to enable payment to be paid immediately.

Payment

• Termly payments are expected on or before the due date (Specific dates are given once enrolled),
• Payment is required prior to the start of the new term or prior to joining new classes following confirmation after a trial.  Failure to adhere to The Pegasus Dance Academy's Terms of Payment will result in the Student being excluded from attending any dance training until full payment has been received,
• Payments should be made using the invoice which is sent to the provided contact email address - upon full enrolment,
• Each student will be provided with an individual Student I.D number which will be used for membership identification, invoicing, payments and should be used for any correspondence to The Pegasus Dance Academy,
• Payment can be made by: 

1. Bank Transfer: Please write the dancers Student I.D number and name as reference

        NO CASH PAYMENTS WILL BE ACCEPTED

• If an invoice has not been paid in full by the due date or upon enrolment, the Student's place will not be secured and the student will not be admitted into any class until payment has been made in full. The designated payer will receive an email notification in accordance with these Terms & Conditions if payment has not been received,
• The Pegasus Dance Academy reserves the right to charge a late payment fee (currently £10) if a course remains unpaid after the invoiced due date and failure to pay will escalate charges. Your child will not be admitted to any class(s) until payment has been made. If for any reason, payment is difficult please speak to the Principals for easy payment by instalments,
• Prospective Students and current Students are only permitted ONE trial session per new genre,
• Once enrolled after a trial session has taken place, the full terms fees must be paid,
• If a dance class is cancelled due to an emergency, illness of the Teachers, venue cancellation, pandemic, Government/Council closure or bad weather conditions, we will try to reschedule the class(s) if at all possible, however it may be on a different day and time to the original timetable. NO refunds will be given in this case.

Withdrawal & Termination of attendance

• A Full Terms Notice is required in writing if a Student wishes to withdraw from a class(s) or terminate their training at           The Pegasus Dance Academy,
• The Principals of The Pegasus Dance Academy reserve the right to terminate a Students training contract for any reason which includes bullying, disruption and disrespectful behaviour to Teachers and fellow Students which will not be tolerated. This will be discussed with Parents/Guardians initially and if this is not resolved then the appropriate action will be taken.

​Duty of Care

• Duty of care is given to all Students. The correct technical instructions will be given and Students may need to be placed & corrected to guide your child's movement and help facilitate learning. In order to do that there may be some physical contact which is sometimes necessary. Please see our Child Protection & Safeguarding Policy below.

Child   Protection  Policy &Safeguarding Policy

The Pegasus Dance Academy fully recognises it's responsibilities for Child Protection & Safeguarding to ensure the Safety & Protection of ALL children that are involved in classes and events through adherence to the Child Protection Guidelines. A Child is defined as under 18 - 'The Children Act 1989'.

The policy demonstrates our commitment to children and young adults to ensure public confidence in our safe practice. All Students are safe and protected from harm whatever their age, gender, ability, disability, culture, faith, race and religion. 

Our Safeguarding Policy at The Pegasus Dance Academy:

• Promotes and prioritises the safety and wellbeing of children and young people 
• To ensure that everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate learning opportunities to recognise, identify and respond to signs of abuse, neglect & other safeguarding concerns relating to children and young people. 

Promotional Photographic Content - Parental Permission

• Students may be selected to be photographed at various times for social media, promotional material, website, newsletter, programmes etc as stated within our Conditions of Enrolment on The Pegasus Dance Academy's initial form (upon enrolment). Consent will be required prior to this taking place. (If you do not wish for your child to be included in this please notify the Principals.)

Content

• The Pegasus Dance Academy reserves the right to alter the advertised Dance Training timetable at any given time. 

Code of Conduct

• The Pegasus Dance Academy issues a Code of Conduct to all Students, Parents/Guardians. All prospective and current dance Students and Parents/Guardians are expected to Read & Respect all of The Pegasus Dance Academy's Regulations to ensure the Students, Parents & Principal Dance Teachers are protected. These regulations should be adhered to, to enable enjoyment whilst training and learning at The Pegasus Dance Academy. Please also refer to the Main Code of Conduct for our in depth points.

Data Protection (GDPR)

• The Pegasus Dance Academy is compliant with the new GDPR law which came into effect on the 25th May 2018. The Pegasus Dance Academy holds information about our dance students solely for Dance Education and Membership purposes. The contact details and information which you supply to us are kept secure and confidential and only used for the Academy or related events e.g Examinations, Shows & Courses. 
• GDPR stands for General Data Protection Regulation & replaces the previous Data Protection. It was approved by the EU        Parliament in 2016 and came into effect on 25th May 2018. 
• GDPR states that personal data should be 'processed fairly & lawfully' & 'collected for specific, explicit and legitimate purposes' and that individuals data is not processed without their knowledge and are only processed with their 'explicit' consent. GDPR covers personal data relating to individuals. The Pegasus Dance Academy is committed to protecting the rights and freedom of individuals with respect to the processing of children's, parents, visitors and staff personal data. GDPR gives individuals the right to know what information is held about them. It provides a framework to ensure that personal information is handled properly. The Pegasus Dance Academy does NOT share your personal information with third parties unless clearly stated. We do NOT sell your data and neither do we buy data from third parties. 
• Any changes to contact details, address or medical conditions is the responsibility of the Parent/Guardian to inform the Principals immediately. Should you wish to do so please email The Pegasus Dance Academy directly.
• No Students or Parents are permitted to use the name of The Pegasus Dance Academy or any choreography without prior consent.
• Any information that is sent directly to a Parent/Guardian is NOT to be circulated to any other parties without prior consent​ from the Principals of The Pegasus Dance Academy. 

Health &Safety

• Upon arrival to the Dance Space, we ask that the Students are prepared to start class promptly. 
• Students should arrive prepared in their Uniform with their hair appropriately styled  for their dance class(s) or alternatively change into their Uniform in the toilets provided in the foyer and have their hair appropriately styled. 
• Please be advised that Children/Students are not permitted to change into and out of their dance uniform in the Compass Cafe or waiting areas. This is a public space where other activities take place. 
• Please ensure that your child has been to the toilet prior to the class starting to avoid disruption and accidents. 
• For safety reasons we ask that Students are not left waiting alone (earlier or later) than their class times as we cannot supervise them outside of the dance space. 
• No running on the premises to avoid accidents.
• We ask for Parents/Guardians to wait with their child/children until their particular class commences and for Parents/Guardians to pick up promptly. 
• Parents are not permitted to stay in the class with the exception of the invitation for the End of Term Watching week (Autumn Term & Summer Term). 
• Parents are more than welcome to wait in the foyer/cafe area of the Compass Theatre whilst dance classes are taking place. 
• All Students are advised to eat prior to their class(s) as dancing is a physical activity. 
• Bring a water bottle into class, please no hot drinks, canned or glass bottles.
• No food is allowed in the dance space, (only required for medical needs i.e diabetics).
• The Pegasus Dance Academy Uniform & required footwear is to be worn at all times during class and kept clean and presentable. Our Specific Dance Academy's Uniform is to be purchased through us. 
• Dance shoes are to be kept clean & not to be worn outside. 
• Hair & Jewellery, please see our Code of Conduct page for further details. 
• A Register is taken at the beginning of each session for attendances & absences and in case of a fire or any evacuations. 
• Any injuries sustained out of the dance space must be notified to the Principals/Dance Teachers prior to class commencing.
• Any accidents/incidents are recorded. Both Principals are First Aid Trained & carry a First Aid kit. 
• All dance spaces are checked prior to all classes commencing & any of our props, resources, electrical equipment & belongings of the Principals/Dance Teachers are safely housed.
• All Student belongings must be kept tidy on the side where they cannot cause a hazard. Any belongings are the responsibilities of the Students. 
• Both Principals/Dance Teachers are DBS checked, Fully Qualified, First Aid Trained & hold Public Liability Insurance. 
• All policies are reviewed & updated annually.  

Changes to Our Terms &Conditions

• The Pegasus Dance Academy reserves the right to change our Terms & Conditions at any time for the benefit of the Academy, Principals & Students.